Privacy Notice

Effective date: 01 January 2026
Last updated: 01 January 2026

1. Who we are

This Privacy Notice explains how Legalbuild Ltd collects, uses, stores and protects personal data through this website and in the course of responding to enquiries and providing our services.

For the purposes of data protection law, the data controller is:

Legalbuild Ltd
124 City Road, London, EC1V 2NX
Email: enquiries@legalbuild.co.uk
Telephone: +44 (0)20 7689 8282

If you have any questions about this Privacy Notice or the way in which your personal data is handled, please contact us using the details above.

2. What this notice covers

This notice applies to personal data collected:

through this website;
when you contact us by email, telephone or contact form;
when you enquire about our services;
when we correspond with you in a business capacity;
when we provide consultancy or related professional services; and
when technical information is collected through cookies or similar website technologies.

3. The personal data we collect

We may collect and process the following categories of personal data:

Enquiry and contact data

your name;
company name;
job title;
email address;
telephone number;
any information you provide in your message or correspondence.

Client and project-related data

identification and contact details for client representatives;
contract, project, commercial and dispute-related information you provide to us;
correspondence, records, documents and evidence shared with us in connection with an enquiry or instruction.

Website usage and technical data

IP address;
browser type and version;
device information;
operating system;
referring URLs;
pages viewed and navigation activity;
date and time of visits;
cookie and analytics data where used on the website.

4. How we collect personal data

We collect personal data:

directly from you when you contact us or complete a form;
through our correspondence with you by email, telephone or otherwise;
from your employer or organisation where you engage with us on its behalf;
from documents and information supplied in connection with an enquiry or instruction; and
through cookies and similar technologies used on this website.

5. How we use your personal data

We may use your personal data for the following purposes:

to respond to your enquiry;
to assess whether our services are relevant to your requirements;
to communicate with you about potential or ongoing instructions;
to provide consultancy, contractual, commercial and dispute-related support;
to maintain records of our work, correspondence and business relationships;
to manage and administer our website and business operations;
to monitor website performance, security and usage;
to comply with legal and regulatory obligations; and
to establish, exercise or defend legal claims.

6. Our lawful bases for processing

We process personal data on one or more of the following lawful bases:

Legitimate interests

We process most enquiry, relationship management and ordinary business contact data where it is necessary for our legitimate interests in operating, developing and protecting our business, responding to enquiries, providing our services, maintaining records, and ensuring the effective administration and security of our website and systems.

Contract

Where processing is necessary in order to take steps at your request before entering into a contract, or to perform a contract with you or your organisation, we rely on the contractual basis.

Legal obligation

We may process personal data where necessary to comply with legal, regulatory, tax, accounting or other statutory obligations.

Consent

Where consent is required, including in relation to certain cookies or similar technologies, we rely on your consent. You may withdraw consent at any time, although this will not affect processing carried out before withdrawal.

7. Who we share your personal data with

We may share personal data, where appropriate and necessary, with:

website hosting and website service providers;
IT, email and cloud service providers;
analytics and cookie technology providers, where used;
professional advisers, consultants and service providers who support our business operations;
courts, tribunals, adjudicators, mediators, arbitrators, experts, insurers or legal advisers where relevant to an instruction or dispute process;
regulators, law enforcement bodies, government authorities or other third parties where required by law or where necessary to protect our rights.

We do not sell personal data.

8. International transfers

Some of our third-party service providers may process personal data outside the United Kingdom. Where personal data is transferred internationally, we will take appropriate steps to ensure it is protected in accordance with applicable data protection law, including by using appropriate safeguards where required.

9. How long we keep personal data

We keep personal data only for as long as is reasonably necessary for the purpose for which it was collected, including for the purposes of satisfying legal, regulatory, tax, accounting, insurance and record-keeping requirements, and for establishing, exercising or defending legal claims.

Retention periods will vary depending on the nature of the information and the reason we hold it. In determining the appropriate retention period, we consider:

the nature, sensitivity and volume of the personal data;
the purpose for which we collected it;
how long it is reasonably necessary to retain it for that purpose;
any applicable legal or regulatory requirements; and
whether retention is necessary in connection with actual or potential disputes or claims.

10. Your rights

Subject to applicable law, you may have the right to:

request access to the personal data we hold about you;
request correction of inaccurate or incomplete personal data;
request erasure of your personal data in certain circumstances;
request restriction of processing in certain circumstances;
object to processing carried out on the basis of legitimate interests;
request the transfer of your personal data to you or another organisation, where applicable;
withdraw consent where processing is based on consent.

If you wish to exercise any of these rights, please contact us using the details set out above.

11. Complaints

If you have concerns about the way in which we handle your personal data, we would appreciate the opportunity to address them in the first instance.

You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection matters.

12. Cookies and similar technologies

Our website may use cookies and similar technologies for essential site functionality and, where enabled, for analytics, performance and user experience purposes.

Where required, we will request your consent before placing non-essential cookies on your device. Further information about the cookies we use, and how you can manage your preferences, is set out in our Cookie Notice.

13. Security

We take reasonable technical and organisational measures to protect personal data against unauthorised access, loss, misuse, alteration or disclosure. However, no transmission of information over the internet can be guaranteed to be completely secure, and you provide information to us at your own risk.

14. Third-party links

This website may contain links to third-party websites. We are not responsible for the privacy practices or content of those external websites. You should review their privacy notices separately.

15. Changes to this notice

We may update this Privacy Notice from time to time. Any changes will be posted on this page and will take effect from the date shown at the top of the notice.

16. Contact us

If you have any questions about this Privacy Notice or wish to exercise any of your rights, please contact:

Legalbuild Ltd
Email: enquiries@legalbuild.co.uk
Telephone: +44 (0)20 7689 8282
Address: 124 City Road, London, EC1V 2NX